Voice recordings of meetings, calls and conversations can ease the burden of maintaining corporate governance records.
Comprehensive and accurate record retention is crucial to disciplined corporate governance policies. The lack of, or mishandling of business records will often result in loss of revenue and/or profits and can even result in substantial financial penalties imposed by regulatory authorities.
However, implementing and maintaining a compliant record retention program can be daunting and very time consuming. Businesses and employees can find themselves inundated with long and complicated procedures and obligations to ensure meetings, conversations and telephone calls are all documented with sufficient clarity.
151-151 can help to ease the burden of maintaining properly accurate records in a wide range of corporate circumstances.
Corporate telephone systems often have the ability to record telephone calls and it is common practice that calls are recorded when routed through the internal exchange. However 151-151 offers organisations, of any size, the ability to implement a more enterprise-wide call recording policy for important calls which are made from remote locations or using mobile phones.
151-151 also makes it easier and more practical to make sound recordings of meetings. Recordings can be made with any PC, tablet or smart-phone centrally located within the meeting room and connected to the appropriate portable microphone.
Once the meeting has concluded, the sound file is easily uploaded to the central sound repository database. The resultant sound repository record can then easily be linked to an existing corporate database.
Copies of the meeting recording can be easily distributed to all meeting attendees and other interested parties. And 151-151 includes options to convert recorded voice to digital text which can then be easily indexed and searched. Users can also add “Tags” to specific time-slots within the recording to enable easy access to the most important sections of the call or meeting record.
Recording calls and meetings, along with the ability to link the recording to practically any corporate database, will greatly reduce the need to write the copious notes that might otherwise be required with some corporate governance policies.